Is your email inbox empty right now? If not, when is the last time it was empty? If you're anything like me, it's been over a month. Part of my problem is that my inbox also serves as a to do list and sometimes file folder. Such an approach is highly inefficient, and can be depressing once there are 20 even 50 emails just sitting there.
Terry Gold has an excellent post on keeping your inbox empty. Here is a taste of what he suggests:
Follow the age-old advice of “touch it once.” Before email, people were overwhelmed by paper mail, memos and little pink message slips. Try to avoid cycling back through the email in your inbox over and over again. When I sit down to read email in the morning, for every email, I will:
Read it and delete it
Read it, reply or forward it and delete it (maybe file it)
Read it and file it for future reference
Or if I just can’t or won’t deal with it right then, I read it and then drag it onto my task list.
In
Outlook, you can drag an email over to the task list icon and it will
create a new task with the body of the email in the notes. During
the day I do sometimes quickly read an email and leave it in my inbox,
but I try not to, and I ALWAYS start every day with an empty inbox. No
matter what, I take the time to clean it out first thing in the morning. At
the end of the session, which usually only lasts a few minutes because
I’m not starting with hundreds of emails, I have an empty inbox and a
task list with a few more items on it. I also try to end the evening with an empty inbox and a completed task list of the day’s tasks.